Purpose: To ensure meetings are well-attended; to make sure members stay top of mind with each other; to give presenters the advantage of being heard by as many members and guests as possible at EVERY meeting.
Scope: To be applied to all members.
Responsible Persons: Enforcement to be carried out by Group Founder or Chapter Coordinator; all members agree to this attendance policy.
Policy: SHE Leads Group meets only twice a month. A great deal of work is put into each meeting, not only by the volunteer positions, but also those supplying the free training and the Member in the Spotlight. To be respectful of other people’s time investment, and to stay top of mind with membership in a group that only meets twice a month, attendance is very important. SHE Leads Group requires members to attend two meetings a month. Excessive absence will result in forfeiture of your category spot. Excessive absence is defined as 2 unexcused absences in one quarter or 4 excused absences in one quarter. On the second unexcused or fourth excused absence in a quarter, the member’s business category(s) officially opens up. It is not required to remind member of the attendance policy, although a chapter coordinator may want to reach out to a member nearing the maximum allowed absences.
An excused absence is one which cannot be avoided and has been communicated to the Chapter Coordinator or Group Founder prior to the meeting.
Examples of excused absences:
- Family emergency or illness of self or someone whom you take care
- Unavoidable appointments in which the only time said appointment could be done is during a meeting time (ex. client meeting, doctor appointment)
- Road travel conditions (we follow the county school district closures, however if someone feels unsafe with the weather despite there not being official closures, we accept those absences)
- Vacations and business trips
- Approved leave of absence (ex. maternity leave, medical reasons specific to member)
- Car broke down
Example of an unexcused absences:
- Just don’t have the time with work load/poor planning
- Forgot and scheduled another appointment at the same time
- Did not communicate absence prior to meeting, or simply forgot to attend meeting
- Arriving to a meeting more than 30 minutes late without notifying the chapter coordinator prior to the meeting
How to avoid receiving an unexcused absence:
- Have a substitute come in your place.
- If we schedule SHE Leads Group meetings on our reoccurring calendar as a standing meeting, these types of absences should not occur.
Additionally, when SHE Leads Group has a guest trainer who is supplying free business development training to the chapter, members should try their hardest to make these special meetings. These special meetings are scheduled months in advance, so there is typically plenty of notice. These guest trainers often get paid for their talks, and we are securing them at no charge. These meetings should also be considered member recruitment meetings, so having good attendance at these meetings is imperative. (See Member Recruitment policy and procedure)
Members unable to make it to a meeting should notify the Chapter Coordinator, Chapter Secretary, or Group Founder prior to the meeting.